Select No at the prompt for Add/Edit Multiple List Entries.
In QuickBooks, go to the File menu and select Utilities. 
Step 4: Import the list with barcodes from Excel
Enter the barcodes you want to use for each item in the “Barcode2” field in step 3 above the column. 
A full item list report will open in Excel.
Select the Create new worksheet option and in new workbook. Select Lists then Item List at the bottom of the Item list, select the Excel menu. If you are already using all 12, you will have to replace one of the existing fields with Barcode2. Note: you can have up to 12 custom fields. In the label field, select Use, then Select OK. For these steps, we’ll use “Barcode 2” as an example. Go to Lists then select Item List and double-click any item then select Custom Fields. You can switch modes by selecting File, then Switch to Single-user Mode. Importing into QuickBooks requires you to be in single-user mode. Step 1: Create a custom fieldĬreate a custom field if you want to track additional items. And It's always a good idea to back up your company file before you import. Here's how you can import them into QuickBooks. In some cases, you might already have a list of barcodes you've used. You can scan barcodes to fill out any of these transactions: The item will appear on the transaction as a new line item. Scan an item with your barcode scanner connected to your computer. Open a transaction in QuickBooks Desktop. Now that you've tested your scanner, you're ready to use it: Select the types of items you want to generate barcodes for. If you’re not sure what to use, choose a field that will be unique for each item, such as the Item Name or Part Number. In the Barcode Scanning Setup wizard, select which item field you want to use for barcode tracking. Select Enable Barcode, then select Open Barcode Wizard. Select Advanced Inventory Settings, then select the Barcodes tab. Select Items and Inventory, then select the Company Preferences tab. In QuickBooks Desktop, go to the Edit menu and select Preferences. Once you have your scanner plugged in you can start setting it up. The Warehouse Manager App and sales order fulfillment worksheet require a different type of scanner. 
Serial port scanners are NOT compatible with the ES Barcode feature.Your scanner produces a single carriage return at the end of the barcode.Your scanner supports EAN-13 (International Article Number, formerly European Article Number) and Code-128 barcodes.Here's how to make sure that your scanner will work with QuickBooks. You can also scan barcodes to adjust the quantity of items on hand. After you assign barcodes to items, you can scan barcodes whenever you buy or sell those items. With Advanced Inventory, you can use barcodes to make data entry faster and easier in QuickBooks Desktop. Learn how to set up your barcode scanner and barcodes.
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